Job Description

Administrative Office Clerk

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High School diploma or GED

Special Knowledge/Skills

Effective communication and interpersonal skills

Proficient computer, typing, and word processing skills

Strong organizational and file management skills

Ability to maintain confidentiality

Experience

Minimum of 3 years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

1. Perform usual office routines and practices associated with a productive office (e.g., correspondence, telephone, scheduling, mail distribution, etc.)
2. Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
3. Assist principal, students, teachers, and parents as needed.
4. Establish and maintain files and provide information from files, such as student records, teacher records, and extracurricular activities.
5. Handle enrollment and withdrawal forms.
6. Coordinate grade level extra activities such as prom, senior musical, powder puff, and banquet.
7. Interact with truant officer regarding student attendance.
8. Maintain a daily teacher attendance log and records for substitute teachers, including report for payroll.
9. Perform purchasing duties, maintain school budget, accounts payable for activity funds.
10. Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.
11. Receive, store, and issue supplies and equipment.
12. Sort, distribute, or deliver mail and other documents.
13. Schedule meetings and appointments and maintain calendar for principal.
14. Assist with registration and withdrawal of students.
15. Participate as an effective team member who contributes to district, department, and content goals.
16. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
17. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
18. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
19. Research district policy, precedent, and current practices prior to taking action.
20. Participate as an effective team member who contributes to district, department, and content goals.
21. Demonstrates proficient levels of technology applications.
22. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
23. Utilize time wisely for effective management of job responsibilities.
24. Maintain punctuality in daily work times, appointments, and meetings.
25. Meet task completion deadlines established by supervisor.
26. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
27. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
28. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
29. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective communication; concentration while performing duties; ability to maintain emotional control under all circumstances

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions; work with frequent interruptions

Terms: 210 days

Pay Grade: PARA 4

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