Job Description
Mailroom & Shipping Clerk Pay Rate: $17.00/hour
Location: Indianapolis, IN
Employer: inSync Staffing (Contract Assignment)
Job Summary We are seeking a reliable and detail-oriented Mailroom & Shipping Clerk to support daily mail operations, shipping/receiving, and document handling. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities Mail & Distribution Operations - Receive, sort, and distribute mail, packages, and supplies
- Perform scheduled mail pickup and delivery runs
- Process and log accountable mail; maintain tracking records
- Track, trace, and resolve delivery issues with USPS and courier services
- Validate internal addresses and perform barcode/address lookups
- Handle incoming mail scanning, distribution, and electronic routing
Shipping & Receiving - Prepare outgoing mail and packages for shipment
- Complete shipping documentation (manual and electronic)
- Coordinate courier pickups and deliveries (USPS, FedEx, etc.)
- Perform quality checks on outbound shipments
- Use automated systems to track shipping/receiving activity
Document Processing & Fulfillment - Perform document finishing (folding, inserting, packaging)
- Support fulfillment tasks including assembly, kitting, and tracking shipments
- Manage fax transmission, receipt, and distribution
Equipment & Inventory Management - Operate and maintain mailroom and shipping equipment:
- Inserters, postage meters, envelope printers, scales
- Pitney Bowes mail systems, FedEx shipping systems
- Monitor and replenish mailroom supplies
- Coordinate equipment service and maintenance as needed
Additional Duties - Follow all mailroom security procedures
- Arrange alternative shipping solutions when required
- Perform driving duties if needed
Required Skills & Qualifications Physical & Basic Requirements - Ability to lift and move up to 50 lbs
- Ability to read, write, and follow instructions in English
- High attention to detail and organizational skills
Technical Skills - Basic computer proficiency:
- File management (create, open, rename, delete files)
- Email usage (send, receive, attachments, folder management)
- Internet navigation
- Basic Microsoft Office skills:
- Word (create/edit documents)
- Excel (data entry, formatting, saving files)
Core Competencies - Strong customer service and communication skills
- Ability to multitask and prioritize workload
- Ability to work independently with minimal supervision
- Accurate data entry skills
Experience Requirements - Prior experience in a mailroom, shipping/receiving, or client service environment preferred
Education - High School Diploma or equivalent (required)
- Education verification required
Benefits: (employee contribution)
• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Tags
Contract work, Work at office, Flexible hours