Administrative Assistant to Middle School Principal Job at Spanish River Church, Counseling Center, and Church Planting, Boca Raton, FL

MUdtTmRpL0pTQmk2MEN5SUM2TVNCeHN5T2c9PQ==
  • Spanish River Church, Counseling Center, and Church Planting
  • Boca Raton, FL

Job Description

Middle School Administrative Assistant

To support the Middle School Principal in the daily operation and organization of the Middle School by maintaining student records, managing events, supporting communication, and assisting with student supervision. This position serves as a liaison between families, students, faculty, and administrative staff, and contributes to a well-structured and Christ-centered educational environment. A background screening is required of all candidates offered employment.

REPORTS TO: Middle School Principal

QUALIFICATIONS REQUIRED: Strong organizational and communication skills, proficiency with student information systems (e.g., FACTS), comfort working with Google Drive, spreadsheets, and AV tools. Experience in event planning and school-based administrative support preferred.

RESPONSIBILITIES:

  • Compile and send student transcripts; serve as a liaison between schools regarding academic records and placement.
  • Enter student schedules, parent/teacher conferences, teacher/student meetings, communication forms, and disciplinary actions into FACTS.
  • Maintain detailed spreadsheets tracking student infractions and organize all Middle School Google Drives to ensure accuracy, accessibility, and relevance.
  • Coordinate and schedule Middle School events such as the High School Fair, Spelling Bee, and 8th Grade Graduation.
  • Collaborate with vendors and service providers for event logistics, including food trucks, DJs, and catering needs.
  • Order, pick up, and manage food items (e.g., cookies, pastries, beverages) for events and special occasions, including 8th Grade Graduation, NJHS Reception.
  • Facilitate parent involvement through donation drives and volunteer coordination for school functions, including Jingle Jam and End of Year event.
  • Create AV slides and visual content to promote important school information and events.
  • Compile and assemble informational folders for new student orientation, Curriculum Night, Middle School meetings, beginning of year and end of year content.
  • Assist in the annual editing and distribution of the Middle School Handbook to ensure alignment with school policies.
  • Lead monthly small-group discussions with middle school students during chapel, facilitating conversations based on a provided faith-based curriculum to support spiritual development and character growth.
  • Lead daily lunch duty and assist with student supervision before and after school, between classes, and during school events.
  • Assist with arrival and dismissal duties.
  • Provide administrative support to the Advanced Math teacher by managing Math League correspondence and advanced math placement invitations.
  • Coordinate the annual Spelling Bee, including judge materials, event slides, and student study packets.
  • Assist with production and procuring of graduation materials and certificates (NJHS, Presidential Awards, Academic Awards).
  • Support yearbook staff with yearbook advertisement management and verification of 8th-grade names and photos.

** Spanish River Church, Spanish River Christian School, Spanish River Counseling Center is a Drug-Free Workplace. We participate in E-Verify ** Spanish River Christian School screens all employees using the clearinghouse:

Spanish River Church, Counseling Center, and Church Planting

Job Tags

Night shift

Similar Jobs

Asian Law Alliance

Civic Engagement Community Organizer Job at Asian Law Alliance

 ...DESCRIPTION: The Asian Law Alliance (ALA) is a non-profit community law office that has provided legal services, community education...  ...and empower immigrant communities through community-based organizing, education, outreach and leadership building. The community... 

Family Inceptions

Surrogate Community Advocate Job at Family Inceptions

 ...The Surrogate Community Advocate The Surrogate Community Advocate is an independent contractor role designed for women who have completed at least one gestational surrogacy journey and want to use that experience to educate and support others considering surrogacy.... 

WALGREENS

Healthcare Services Pharmacist Job at WALGREENS

Job Summary: Provides clinical services to patients, such as immunizations or MTM interventions, ensuring the compliance with regulatory guidelines, company policies and procedures. Job Responsibilities: Patient Experience Engages patients by greeting them and offering ...

Fiserv

Sales Executive - Embedded Finance Job at Fiserv

 ...Calling all innovators - find your future at Fiserv. We're Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants and consumers to one another millions... 

State of Washington

Cap-and-Invest Offsets & Tribal Grants Specialist (Environmental Specialist 3) Job at State of Washington

 ...hiring a Cap-and-Invest Offsets & Tribal Grants Specialist (Environmental Specialist 3) within the Climate Pollution Reduction Program...  ...major study in environmental, physical, or one of the natural sciences; environmental or natural science interdisciplinary studies;...