Job Description

Elementary School Principal Secretary

Provide office support to the building principal, students, employees, and visitors to ensure organized and efficient operations within the school while upholding School District U-46 ICARE Standards. Monitor the daily operations of the main office and assist the building principal with routine administrative tasks as directed. Maintain confidentiality of student and staff information in the school and community.

Job Duties / Responsibilities:

• Schedule and coordinate meetings and appointments for the principal.
• Compose and respond to correspondence on behalf of principal as assigned.
• Answer, transfer phone calls, and record messages as necessary.
• Prepare and disseminate memos, forms, newsletters, reports, and other communications.
• Maintain bookkeeping records, prepare bank receipts, deposit monies, and prepare monthly financial statements for the financial services department.
• Monitor school accounts and prepare a variety of administrative documentation.
• Order department inventory of supplies for principal and main office.
• Serve as timekeeper and maintain absence management system for staff members.
• Lead and participate in the annual student registration and enrollment process.
• Receive, sort, and distribute documents and correspondence.
• Maintain designated spreadsheets and all department files.
• Prepare, update, and maintain confidential student cumulative files.
• Schedule after school functions including school activities and public events.
• Coordinate schedules for standardized testing.
• Other duties as assigned.

Education: High School diploma or equivalent required. Associates degree preferred.

Experience / Knowledge: Five years of secretarial experience in a school setting preferred. Bilingual - Spanish/English (written/verbal) preferred. Working knowledge of Microsoft Office suite and Google applications.

Physical Demands: Ability to work on a computer/telephone over the major portion of the day. Ability to lift up to 25 pounds.

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